We are seeking to hire an Office Manager to join our team!

If you or someone you know is interested in the position, please contact us via email: hr@sstcpa.com

 

Office Manager Role and Responsibilities:

  • Manage and maintain executive and event schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Manage Halftime Calendar (Team Meeting, Webinars, Holidays, etc.)
  • Overseeing administrative policies within the HT organization and within the office; recommending changes as appropriate.
  • Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Maintain inventory and office supplies. Anticipate office needs; Communicate with building management as needed; evaluate new office products; place and often expedite orders when necessary.
  • Managing Employee Benefits, Annual Benefits evaluation for Employee Benefits.
  • Managing Payroll as required.
  • Interface with Accounting team as needed.
  • Assist with budget preparation.
  • Process expense reports, invoices, etc. for payment.
  • Prepare paperwork/checks for signature and review.
  • Maintain Active Client Report to Coaches + Utilize Salesforce to keep Client Attendance at meetings.
  • Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment. Administrator for office equipment with vendors. (ensure bills paid, contact for issues, etc.)
  • Manage all technology in office work with IT provider and other contractors to ensure it is working properly for events, meetings, etc.
  • Train staff on office equipment, policies and procedures.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Provide clerical and general office support to other Halftime hubs. Delegate tasks and responsibilities to other staff members when appropriate.
  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
  • Interact with clients when appropriate and problem solve. Document concerns and develop an appropriate course of action. Report problems to staff members when they cannot be resolved for attention.
  • Evaluate policies to ensure they are in compliance with corporate values and mission.
  • Scheduling + Lodging Reservations for team members as needed.

 

Qualifications

  • B.S. in Management or related field
  • 3+ years administrative support or executive assistance
  • Problem solving ability
  • Proficient in PowerPoint, MS Word, Excel, Outlook.
  • Ability to make decisions on a daily basis, addressing the best way to handle specific tasks
  • Ability to communicate and collaborate with other staff members, management, and clients on a regular basis.
  • Effective organization skills.
  • Proficient writing skills.
  • Past experience with software systems – bill paying, financial, etc.

 

Preferred Qualifications

  • Experience in accounting, payroll, or finance preferred
  • 1 year experience in human resources
  • Advanced MS Office experience
  • Supervisory experience

 

If you or someone you know is interested in the position, please contact us via email: hr@sstcpa.com

 

For more information about Halftime – our vision, mission, values, and team – click here.