UPDATE: THIS POSITION HAS BEEN FILLED


We are seeking to hire an Office Manager to join our team!

If you or someone you know is interested in the position, please contact us via email: hr@sstcpa.com

 

Office Manager Role and Responsibilities:

  • Manage and maintain executive and event schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Manage Halftime Calendar (Team Meeting, Webinars, Holidays, etc.)
  • Overseeing administrative policies within the HT organization and within the office; recommending changes as appropriate.
  • Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Maintain inventory and office supplies. Anticipate office needs; Communicate with building management as needed; evaluate new office products; place and often expedite orders when necessary.
  • Managing Employee Benefits, Annual Benefits evaluation for Employee Benefits.
  • Managing Payroll as required.
  • Interface with Accounting team as needed.
  • Assist with budget preparation.
  • Process expense reports, invoices, etc. for payment.
  • Prepare paperwork/checks for signature and review.
  • Maintain Active Client Report to Coaches + Utilize Salesforce to keep Client Attendance at meetings.
  • Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment. Administrator for office equipment with vendors. (ensure bills paid, contact for issues, etc.)
  • Manage all technology in office work with IT provider and other contractors to ensure it is working properly for events, meetings, etc.
  • Train staff on office equipment, policies and procedures.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Provide clerical and general office support to other Halftime hubs. Delegate tasks and responsibilities to other staff members when appropriate.
  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
  • Interact with clients when appropriate and problem solve. Document concerns and develop an appropriate course of action. Report problems to staff members when they cannot be resolved for attention.
  • Evaluate policies to ensure they are in compliance with corporate values and mission.
  • Scheduling + Lodging Reservations for team members as needed.

 

Qualifications

  • B.S. in Management or related field
  • 3+ years administrative support or executive assistance
  • Problem solving ability
  • Proficient in PowerPoint, MS Word, Excel, Outlook.
  • Ability to make decisions on a daily basis, addressing the best way to handle specific tasks
  • Ability to communicate and collaborate with other staff members, management, and clients on a regular basis.
  • Effective organization skills.
  • Proficient writing skills.
  • Past experience with software systems – bill paying, financial, etc.

 

Preferred Qualifications

  • Experience in accounting, payroll, or finance preferred
  • 1 year experience in human resources
  • Advanced MS Office experience
  • Supervisory experience

 

If you or someone you know is interested in the position, please contact us via email: hr@sstcpa.com

 

For more information about Halftime – our vision, mission, values, and team – click here.